Approved and Restricted AI Tools at UChicago
If a proposed tool or use case isn't listed on this table, the next step depends on whether the tool requires payment for use.
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For paid tools, individuals should submit a request through the Service Now Procurement Intake.
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For free tools, please complete the Generative AI Tool Evaluation Form.
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View a list of Unauthorized Tools (log in required).
Please note: even when a tool is listed as approved, it is not risk-free. Approval simply means the tool can be used under specific conditions, but not that all data is safe to enter. Users are still responsible for evaluating the sensitivity of their data, understanding vendor limitations, and ensuring that confidential, regulated, or contract-restricted information is not shared with AI tools unless explicitly allowed.
| AI Tool | Status | Purpose/Reason | Enterprise Supported/Pay/Free | Restrictions | Reviewed by Date |
|---|---|---|---|---|---|
| Adobe Acrobat AI Assistant (paid add-on) | SRDS Public | Software platform add-on that unlocks expanded capabilities (document-wide Q&A, full summarization, insights extraction, advanced rewrite tools). | Paid | Only for non-sensitive information. No regulated content (e.g., FERPA, PHI, RHI, or any other restricted data). If you are a BSD or UCM user, please contact the appropriate information security team in those areas for guidance. | December 1, 2025 |
| Adobe Acrobat (built-in features) | SRDS Public | Software platform primarily for creating, editing, and managing PDF documents. | Free and Paid versions | Only for non-sensitive information. No regulated content (e.g., FERPA, PHI, RHI, or any other restricted data). If you are a BSD or UCM user, please contact the appropriate information security team in those areas for guidance. | December 1, 2025 |
| Airtable | Approved up to SRDS low protection level. | Airtable is a database tool - providing low-code applications for end users. |
Paid | Only for non-sensitive information |
June 30, 2025 |
| AI tools embedded in Chrome extensions | Contact us to discuss your specific use case | Add-ons that provide AI-enhanced features such as writing assistance, summarization, or productivity enhancements directly within the browser. | Free | Most Chrome extensions—AI or not—can capture browsing history, keystrokes, or sensitive data. Many are developed by unknown vendors and lack oversight or data security. Use of any extension should be carefully vetted. | N/A |
| Asana | Approved up to SRDS low protection level. | Project Management | Paid | Only for non-sensitive information | June 30, 2025 |
| Azure AI | Approved up to SRDS low protection level. | General Use | Enterprise Supported | Only for non-sensitive information | January 17, 2025 |
| BoxAI | Approved up to SRDS high protection level. | General Use | Enterprise Supported |
Can be used for sensitive information with IRB approval. | January 17, 2025 |
| CampusESP: Family Communication Module | Approved up to SRDS low protection level. | Helps higher education institutions share content with families across web, mobile, email, and SMS. | Paid | Only for non-sensitive information | June 30, 2025 |
| Chatfuel | Approved up to SRDS low protection level. | Administers surveys on Facebook as part of an ongoing research project | Paid | Only for non-sensitive information | June 30, 2025 |
| ChatGPT 3.5 |
Approved for data that is made publicly available by its source. |
General Use |
Free | Only for non-sensitive information |
January 17, 2025 |
| ChatGPT 4.0 | Approved for data that is made publicly available by its source. | General Use | Free | Only for non-sensitive information | January 17, 2025 |
| Chat2Learn |
Approved up to SRDS moderate protection level. | Provide conversation topics for parents to talk to their kids. | Paid | No SRDS high protection level level data use approval | January 17, 2025 |
| ClassBuddy | Approved up to SRDS low protection level. | Teaching Assistant that ingests uploaded course material from Canvas into its knowledgebase. | Paid | Only for non-sensitive information. | January 17, 2025 |
| claude.ai | Approved up to SRDS low protection level. | General Use | Paid | Only for non-sensitive information; not to create website chatbots. | January 17, 2025 |
| Copilot | Approved up to SRDS high protection level. | Various purposes to support Microsoft Products | Enterprise Supported | Can be used for sensitive information with IRB approval. | January 17, 2025 |
| ExtraHop AI | Approved for all data types | For information security | Paid | Can be used with sensitive flow data. | January 17, 2025 |
| GatherContent by Bynder | Approved up toSRDS low protection level. | Helps organizations scale up content production and deliver better quality content faster. | Paid | Only for non-sensitive information | January 17, 2025 |
| Gemini through UChicago Google Workspace | Approved up to SRDS low protection level. | Real-time research, complex reasoning, and integration into the tools available in Google Workspace. | Enterprise-supported | Only non-sensitive data. | October 9, 2025 |
| Google Workspace Studio | Approved up to SRDS low protection level. | Automatically enabled as a new Google Workspace for Education core service that allows users to build AI-driven agents and automated workflows using natural language. Note: Data may be shared with Google for model training unless users opt out in their settings. | Enterprise-supported | Only non-sensitive data. | December 5, 2025 |
| Gravyty Chatbot | Approved for data that is made publicly available on University websites and institutionally approved documentation. | Website chatbot designed for higher education. | Paid | The chatbot shall be restricted to using only University websites and institutionally approved documentation as its information sources. It shall not retrieve, reference, or generate responses based on publicly available Internet content, in order to ensure the accuracy of answers and protect the institution’s reputation. | July 18, 2025 |
| Keen Platform | Approved up to SRDS low protection level. | Marketing decision support | Paid | Only for non-sensitive information | January 17, 2025 |
| Mail Maestro | Approved up to SRDS low protection level. | AI email assistant | Enterprise-supported | Only for non-sensitive information | June 30, 2025 |
| NotebookLM (through UChicago Google Workspace) | Approved up to SRDS low protection level. |
An AI -powered research and note-taking tool. | Enterprise-supported | Contact us to discuss your specific use case. | June 30, 2025 |
| Noodle Partners, PBC: Manage and Engage AI | Approved up to SRDS low protection level. | Manage AI: An AI-driven platform that helps improve programs and support students by turning data from systems like LMS and CRM. Engage AI: Uses public program data to engage prospective students in personalized conversations. |
Paid | Only for non-sensitive information | June 30, 2025 |
| Parlay Ideas | Approved up to SRDS low protection level. | Creating class discussions | Paid | Only for non-sensitive information | January 17, 2025 |
| Perplexity.ai | Approved up to SRDS low protection level. | An AI-powered search and answer engine that combines large language models with live web search to deliver conversational responses. |
Paid | Free version may log and use identifiable queries for model improvement. Paid version has a stronger privacy policy and does not log identifiable quieres for model improvement. | July 18, 2025 |
| PhoenixAI | https://genai.uchicago.edu/phoenixai-service-usage-guidelines | General Use | Enterprise-supported | Can be used for sensitive information with IRB approval. | June 30, 2025 |
| Point and Click AI | Approved up to SRDS high protection level. | Enhance features and efficiency of wellness services provided to students. | Paid |
Only for non-sensitive information | June 30, 2025 |
| REV | Approved up to SRDS moderate protection level. | Transcription service that uses both human and AI (speech recognition). | Paid | No SRDS high protection level level data use approval. | June 30, 2025 |
| Scribe AI | Approved up to SRDS low protection level. | AI email assistant | Paid | Only for non-sensitive information | June 30, 2025 |
| Site Improve Intelligence | Approved up toSRDS low protection level. | Helps enterprises plan, create and optimize content. | Paid | Only for non-sensitive information | January 17, 2025 |
| Slack AI | Approved for data that is made publicly available by its source. | AI in Slack can summarize channels and threads and serve up daily recaps. | Paid | AI-generated outputs (e.g., summaries, recaps) may be posted in shared channels or viewed by multiple users. These outputs may surface, rephrase, or summarize others' messages, potentially highlighting content not intended for broader visibility. Slack’s privacy terms also permit use of data to improve AI features. Do not use with sensitive data. | July 15, 2025 |
| Sonix AI | Approved up to SRDS low protection level. | Transcription service | Paid | Only for non-sensitive information. | January 17, 2025 |
| SprinklrAI+ |
Approved up to SRDS low protection level. |
Designed to enhance customer experience management across enterprises |
Paid |
Only for non-sensitive information |
June 30, 2025 |
| 3 Play Media | Approved up to SRDS moderate protection level. | Transcription service, Accessibility | Paid | No SRDS high protection level level data use approval. | January 17, 2025 |
| Tunnl Platform | Approved up to SRDS low protection level. | Allows users to build audiences and helps market to those audiences | Paid | Only for non-sensitive information | January 17, 2025 |
| Ubiqus / Acolad | Approved up to SRDS moderate protection level. | Transcription/translation service | Paid | No SRDS high protection level level data use approval. | June 30, 2025 |
| Vertex AI | Approved for data that is made publicly available by its source. | General Use | Paid | Only for non-central GCP tenant | January 17, 2025 |
| Xapien |
Approved up to SRDS low protection level. |
Research engine used for due diligence on donors and partners. |
Paid |
Only for non-sensitive information |
June 30, 2025 |
| Zoom AI Companion | Approved up to SRDS high protection level. | Taking meeting notes | Enterprise-supported | Can be used to take notes that include sensitive information | January 17, 2025 |