If a proposed tool or use case isn't listed on this table, the next step depends on whether the tool requires payment for use.
For paid tools, individuals should submit a request through the Service Now Procurement Intake.
For free tools, if a researcher or staff member intends to use a generative AI tool (including free tools, extensions, or research platforms) with sensitive data, or in research contexts that would not otherwise be reviewed through Procurement, please complete the Generative AI Tool Evaluation Form.
Please note: even when a tool is listed as approved, it is not risk-free. Approval simply means the tool can be used under specific conditions, but not that all data is safe to enter. Users are still responsible for evaluating the sensitivity of their data, understanding vendor limitations, and ensuring that confidential, regulated, or contract-restricted information is not shared with AI tools unless explicitly allowed.
View a list of unauthorized tools at UChicago (Intranet log in required).
| AI Tool | Status | Purpose/Reason | Enterprise Supported/Pay/Free | Restrictions | Reviewed by Date |
|---|---|---|---|---|---|
| Adobe Acrobat AI Assistant (paid add-on) | SRDS Public | Software platform add-on that unlocks expanded capabilities (document-wide Q&A, full summarization, insights extraction, advanced rewrite tools). | Paid (Procurement purchase required) | Only for non-sensitive information. No regulated content (e.g., FERPA, PHI, RHI, or any other restricted data). If you are a BSD or UCM user, please contact the appropriate information security team in those areas for guidance. | December 1, 2025 |
| Adobe Acrobat (built-in features) | SRDS Public | Software platform primarily for creating, editing, and managing PDF documents. | Free and Paid (Procurement purchase required) versions | Only for non-sensitive information. No regulated content (e.g., FERPA, PHI, RHI, or any other restricted data). If you are a BSD or UCM user, please contact the appropriate information security team in those areas for guidance. | December 1, 2025 |
| Airtable | Approved up to SRDS low protection level. | Airtable is a database tool - providing low-code applications for end users. |
Paid (Procurement purchase required) | Only for non-sensitive information |
June 30, 2025 |
| AI tools embedded in Chrome extensions | Contact us to discuss your specific use case | Add-ons that provide AI-enhanced features such as writing assistance, summarization, or productivity enhancements directly within the browser. | Free | Most Chrome extensions—AI or not—can capture browsing history, keystrokes, or sensitive data. Many are developed by unknown vendors and lack oversight or data security. Use of any extension should be carefully vetted. | N/A |
| Anthropic Claude Commercial Account | Approved up to SRDS low protection level. |
General Use | Free | May 2026 | |
| AppSpace Digital Signage | Approved up to SRDS low protection level. |
A multimodal language model that enhances capabilities in text, image, audio, and video processing. | Free | Only for non-sensitive information. | November 10, 2025 |
| Artist AI | Approved up to SRDS low protection level |
AI-powered canvas integration for personalized learning and curriculum design. |
Paid (Procurement purchase required) | Only for non-sensitive information. | February 24, 2026 |
| Asana | Approved up to SRDS low protection level. | Project Management | Paid (Procurement purchase required) | Only for non-sensitive information | June 30, 2025 |
| AWS Textract | Approved up to SRDS moderate protection level. | Extracts text, tables, forms, and key information from documents such as PDFs, images, invoices, receipts, and IDs. | Paid (Procurement purchase required) | Only for non-sensitive information | June 9, 2026 |
| Azure AI | Approved up to SRDS low protection level. | General Use | Enterprise Supported | Only for non-sensitive information | January 17, 2025 |
| BoxAI | Approved up to SRDS high protection level. | General Use | Enterprise Supported |
Can be used for sensitive information with IRB approval. | January 17, 2025 |
| CampusESP: Family Communication Module | Approved up to SRDS low protection level. | Helps higher education institutions share content with families across web, mobile, email, and SMS. | Paid (Procurement purchase required) | Only for non-sensitive information | June 30, 2025 |
| Chatfuel | Approved up to SRDS low protection level. | Administers surveys on Facebook as part of an ongoing research project | Paid (Procurement purchase required) | Only for non-sensitive information | June 30, 2025 |
| ChatGPT 3.5 |
Approved for data that is made publicly available by its source. |
General Use |
Free | Only for non-sensitive information |
January 17, 2025 |
| ChatGPT 4.0 | Approved for data that is made publicly available by its source. | General Use | Free | Only for non-sensitive information | January 17, 2025 |
| Chat2Learn |
Approved up to SRDS moderate protection level. | Provide conversation topics for parents to talk to their kids. | Paid (Procurement purchase required) | No SRDS high protection level level data use approval | January 17, 2025 |
| ClassBuddy | Approved up to SRDS low protection level. | Teaching Assistant that ingests uploaded course material from Canvas into its knowledgebase. | Paid (Procurement purchase required) | Only for non-sensitive information. | January 17, 2025 |
| Claude Chat | Approved up to SRDS low protection level. |
Enables interactive, natural language conversations via a chat interface. | Enterprise Supported | Researchers that want to use Claude should work with their IRB, if applicable, and review any data use agreements to make sure such use is permitted. Data at SRDS-Moderate SRDS-High protection levels require further discussion. | July 10, 2026 |
| Claude Code | Approved up to SRDS low protection level. | Claude Code provides advanced support for programming. | Enterprise-supported | Only for non-sensitive information | July 10, 2026 |
| Claude Cowork | Approved up to SRDS low protection level. | Cowork integrates Claude into platforms like Teams and Google Drive, helping enable groups to brainstorm ideas, organize projects, automate routine tasks, and manage workflows more efficiently. | Enterprise Supported |
Researchers that want to use Claude should work with their IRB, if applicable, and review any data use agreements to make sure such use is permitted. Data at SRDS-Moderate SRDS-High protection levels require further discussion. | July 10, 2026 |
| claude.ai | Approved up to SRDS low protection level. | General Use | Paid (Procurement purchase required) | Only for non-sensitive information; not to create website chatbots | January 17, 2025 |
| Claude Code on Amazon Bedrock | Approved up to SRDS low protection level. | An AI-powered coding assistant that helps you build features, fix bugs, and automate development tasks. It understands your entire codebase and can work across multiple files and tools to get things done. | Paid (Procurement purchase required) | Only for non-sensitive information | February 16, 2026 |
| Copilot | Approved up to SRDS high protection level. | Various purposes to support Microsoft Products | Enterprise Supported | Can be used for sensitive information with IRB approval. | January 17, 2025 |
| Copilot in Power BI Pro | Approved up to SRDS low protection level. | General Use | Free | May 2026 | |
| DeepRoots | Approved for data that is made publicly available by its source. | Research Projects | Free | ||
| ExtraHop AI | Approved for all data types | For information security | Paid (Procurement purchase required) | Can be used with sensitive flow data. | January 17, 2025 |
| GatherContent by Bynder | Approved up toSRDS low protection level. | Helps organizations scale up content production and deliver better quality content faster. | Paid (Procurement purchase required) | Only for non-sensitive information | January 17, 2025 |
| Gemini through UChicago Google Workspace | Approved up to SRDS low protection level. | Real-time research, complex reasoning, and integration into the tools available in Google Workspace. | Enterprise Supported | Only non-sensitive data. | October 9, 2025 |
| Google Workspace Studio | Approved up to SRDS low protection level. | Automatically enabled as a new Google Workspace for Education core service that allows users to build AI-driven agents and automated workflows using natural language. Note: Data may be shared with Google for model training unless users opt out in their settings. | Enterprise Supported | Only non-sensitive data. | December 5, 2025 |
| Gravyty Chatbot | Approved for data that is made publicly available on University websites and institutionally approved documentation. | Website chatbot designed for higher education. | Paid (Procurement purchase required) | The chatbot shall be restricted to using only University websites and institutionally approved documentation as its information sources. It shall not retrieve, reference, or generate responses based on publicly available Internet content, in order to ensure the accuracy of answers and protect the institution’s reputation. | July 18, 2025 |
| HIPAA Claude | Includes additional safeguards for sensitive health data, for those who work with PHI or RHI. | Enterprise Supported | July 10, 2026 | ||
| Keen Platform | Approved up to SRDS low protection level. | Marketing decision support | Paid (Procurement purchase required) | Only for non-sensitive information | January 17, 2025 |
| Krea.ai | Approved up to SRDS low protection level. | Enables users to generate, edit, and enhance images, videos, and 3D content from text prompts. | Paid (Procurement purchase required) |
Only for non-sensitive information |
June 26, 2026 |
| Llama 4 | Approved up to SRDS low protection level. | A multimodal language model that enhances capabilities in text, image, audio, and video processing. |
Free | Only for non-sensitive information | November 10, 2025 |
| LumaLabs AI | Approved up to SRDS low protection level. |
Generates and edits images, videos, audio, and text from natural language prompts |
Paid (Procurement purchase required) | Only for non-sensitive information | June 5, 2026 |
| Mail Maestro | Approved up to SRDS low protection level. | AI email assistant | Enterprise-supported | Only for non-sensitive information | June 30, 2025 |
| NotebookLM (through UChicago Google Workspace) | Approved up to SRDS low protection level. |
An AI -powered research and note-taking tool. | Enterprise-supported | Contact us to discuss your specific use case. | June 30, 2025 |
| Noodle Partners, PBC: Manage and Engage AI | Approved up to SRDS low protection level. | Manage AI: An AI-driven platform that helps improve programs and support students by turning data from systems like LMS and CRM. Engage AI: Uses public program data to engage prospective students in personalized conversations. |
Paid (Procurement purchase required) | Only for non-sensitive information | June 30, 2025 |
| Parlay Ideas | Approved up to SRDS low protection level. | Creating class discussions | Paid (Procurement purchase required) | Only for non-sensitive information | January 17, 2025 |
| Perplexity.ai | Approved up to SRDS low protection level. | An AI-powered search and answer engine that combines large language models with live web search to deliver conversational responses. |
Paid (Procurement purchase required) | Free version may log and use identifiable queries for model improvement. Paid version has a stronger privacy policy and does not log identifiable quieres for model improvement. | July 18, 2025 |
| Pensieve AI | Approved up to SRDS low protection level. | Grades student work. | Free | Only for non-sensitive information. | November 10, 2025 |
| PhoenixAI | https://genai.uchicago.edu/phoenixai-service-usage-guidelines | General Use | Enterprise-supported | Can be used for sensitive information with IRB approval. | June 30, 2025 |
| Point and Click AI | Approved up to SRDS high protection level. | Enhance features and efficiency of wellness services provided to students. | Paid (Procurement purchase required) |
Only for non-sensitive information | June 30, 2025 |
| Python package Bertopic | Approved up to SRDS low protection level. | A topic modeling technique that leverages transformers and c-TF-IDF to create dense clusters allowing for easily interpretable topics whilst keeping important words in the topic descriptions. | Free | Only for non-sensitive information | November 10, 2025 |
| REV | Approved up to SRDS moderate protection level. | Transcription service that uses both human and AI (speech recognition). | Paid (Procurement purchase required) | No SRDS high protection level level data use approval. | June 30, 2025 |
| Scribe | Approved up to SRDS low protection level. | SOP Documentation | Free | May 2026 | |
| Scribe AI | Approved up to SRDS low protection level. | AI email assistant | Paid (Procurement purchase required) | Only for non-sensitive information | June 30, 2025 |
| Site Improve Intelligence | Approved up toSRDS low protection level. | Helps enterprises plan, create and optimize content. | Paid (Procurement purchase required) | Only for non-sensitive information | January 17, 2025 |
| Slack AI | Approved for data that is made publicly available by its source. | AI in Slack can summarize channels and threads and serve up daily recaps. | Paid (Procurement purchase required) | AI-generated outputs (e.g., summaries, recaps) may be posted in shared channels or viewed by multiple users. These outputs may surface, rephrase, or summarize others' messages, potentially highlighting content not intended for broader visibility. Slack’s privacy terms also permit use of data to improve AI features. Do not use with sensitive data. | July 15, 2025 |
| Sonix AI | Approved up to SRDS low protection level. | Transcription service | Paid (Procurement purchase required) | Only for non-sensitive information. | January 17, 2025 |
| SprinklrAI+ |
Approved up to SRDS low protection level. |
Designed to enhance customer experience management across enterprises |
Paid (Procurement purchase required) |
Only for non-sensitive information |
June 30, 2025 |
| 3 Play Media | Approved up to SRDS moderate protection level. | Transcription service, Accessibility | Paid (Procurement purchase required) | No SRDS high protection level level data use approval. | January 17, 2025 |
| Tunnl Platform | Approved up to SRDS low protection level. | Allows users to build audiences and helps market to those audiences | Paid (Procurement purchase required) | Only for non-sensitive information | January 17, 2025 |
| Ubiqus / Acolad | Approved up to SRDS moderate protection level. | Transcription/translation service | Paid (Procurement purchase required) | No SRDS high protection level level data use approval. | June 30, 2025 |
| Valo | Approved up to SRDS moderate protection level (but more internal systems). | Event Monitoring | Paid (Procurement purchase required) | May 2026 | |
| Vertex AI | Approved for data that is made publicly available by its source. | General Use | Paid (Procurement purchase required) | Only for non-central GCP tenant | January 17, 2025 |
| Xapien |
Approved up to SRDS low protection level. |
Research engine used for due diligence on donors and partners. |
Paid (Procurement purchase required) |
Only for non-sensitive information |
June 30, 2025 |
| Zoom AI Companion | Approved up to SRDS high protection level. | Taking meeting notes | Enterprise-supported | Can be used to take notes that include sensitive information | January 17, 2025 |